Request to Transmit Letters
Follow the steps below to initiate the process of transmitting your letters of evaluation.
Submit (to prehealth@duke.edu) the following items along with your request to transmit your Letter Packet
- Verified (processed) primary application to prehealth@duke.edu
- Application Identification Number(s) (AMCAS/AACOMAS/TMDSAS/AADSAS/VMCAS/etc.)
- AMCAS Letter ID Number
- List of AACOMAS schools (if applicable)
Do not request that your letters be transmitted unless all your letters have been received by our office. You can easily check the status of your letters on your myHPA.
Once we have received your request, we will upload your letter packet to Virtual Evals and make it available to all schools currently listed on your application. Once your letter packet has been transmitted, you will receive an email confirmation from VE with a list of schools that received your packet. If a school on your list does not use Virtual Evals, we will send your letter packet via postal mail*.
*UCSF will not accept evaluation letter packets until specifically requested. If you have applied to UCSF but have not yet received a request for a secondary application, please let us know (if we send your letter packet before it is requested, UCSF will not retain your letters).
Please remember, if you add schools to your application after requesting to have your letters transmitted, you must send us an email at prehealth@duke.edu with a listing of any additional schools. If you do not notify us, we will not know to add any schools to your Virtual Evals account and any additional schools will not receive your letter packet.
Note:
Only one letter packet will be sent to all schools. If, after requesting to have your letters sent you decide to include an additional evaluation letter(s), any new letter(s) will need to be sent by the evaluator directly to the medical schools.
Evaluation Form for Recommenders